Privacy policy

Your privacy is important to the de Gaspé Beaubien Foundation (hereinafter the “Foundation” or “We”). That is why we take seriously the confidentiality of our members’, employees’, volunteers’ and website (the “Website”) users’ Personal Information (defined below) and comply with all applicable laws.This Privacy Policy also covers our commitments and measures taken to ensure the security of your Personal Information.


Table of contents:

1. Scope of Policy
2. Types of Personal Information collected
3. How we use your Personal Information
4. Security protocols for Personal Information
5. Your rights


1. Scope of Policy

“Personal Information” refers to any information that relates to a natural person and, directly or indirectly, allows that person to be identified. This Policy applies to any Personal Information that the Foundation has or that is otherwise within its control, including Information collected from the use of its website.

The Policy also applies to Personal Information collected by the Foundation about its employees, volunteers and job or volunteering applicants.


2. Types of Personal Information collected

Personal Information collected automatically

When you visit, we automatically collect information about your device and your interactions with our Website via Google Analytics, including:

– IP address
– The approximate location of the IP address
– Software and hardware details
– The content that users view on the Website

Links that users click while visiting the website


Personal Information not collected automatically

The Personal Information of some Website users is also collected via the online form, including:

– First name
– Last name
– Email address
– Any other Personal Information provided voluntarily

Personal Information is collected about our employees, volunteers and job or volunteering applicants. This could include:

– First name
– Last name
– Personal address
– Email address
– Personal banking details (employees only)
– Applicant resumés
– Personal Information required to supervise employees and volunteers

Personal Information about Foundation partners may also occasionally be collected.

The Foundation normally asks for your consent when collecting Personal Information, unless otherwise required or permitted by law. Your consent is deemed given when you voluntarily submit Personal Information through an online or paper form.


Cookie Policy for de Gaspe Beaubien Foundation

This is the Cookie Policy for de Gaspe Beaubien Foundation, accessible from

What Are Cookies
As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from
being stored however this may downgrade or ‘break’ certain elements of the sites functionality.

How We Use Cookies
We use cookies for a variety of reasons detailed below. Unfortunately, in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to
provide a service that you use.

Disabling Cookies
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit.

Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore, it is
recommended that you do not disable cookies.

The Cookies We Set are:

Email newsletters related cookies.
This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users.

Site preferences cookies
To provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. To remember your preferences, we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.

Third Party Cookies
In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging

For more information on Google Analytics cookies, see the official Google Analytics page.

We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including Facebook and LinkedIn will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes
outlined in their respective privacy policies.


3. How we use your Personal Information

We only collect Personal Information for the purposes set forth in this Privacy Policy. We do not collect additional Personal Information without prior notice.
We use Personal Information collected online to:

– Send promotions and targeted communications in our newsletter
– Perform statistical analyses to improve the Website
– Follow the Personal Information security protocol
– Respond to your communication requests

Other reasons for collecting your Personal Information are established by the Foundation prior to or at the time of collection. The Foundation can use your Personal Information to:

– Help you make a donation
– Build and maintain a relationship with you
– Process your application for a job or volunteer position
– Prevent errors and fraud
– Meet legal requirements

If you are a Foundation employee, the Foundation can use your Personal Information to:

– Supervise your work
– Process your pay
– Perform pre-hiring background checks
– Confirm your reason for absence
– Meet occupational disease and health and safety regulatory requirements


4. Security measures

The Foundation has implemented a series of security measures to protect your Personal Information against loss or theft, as well as any unauthorized access, disclosure, copying, use or modification, while accounting for the Information’s sensitivity and end use.

The Foundation is also committed to taking the necessary measures to ensure that all employees are aware of the content of this Policy and familiar with best practices in protecting Personal Information. Your Personal Information is stored in a secure, controlled environment.

We use updated TLS protocols to encrypt information shared through the Website and strong security measures with two-factor authentication to prevent any unauthorized access.

We will not sell or disclose your Personal Information to third parties, unless required by law or in the case of legal proceedings. We may disclose a user’s Personal Information if it is reasonably required by a member of our organization to fulfill this Policy’s objectives.


Transfer outside of Quebec

Users’ Personal Information may be accessed, processed or collected outside of Quebec, but only within Canada.
Personal Information will be disclosed outside of Quebec to another province only under a service or business contract accompanied by a confidentiality agreement.


Duration of Personal Information storage

We store Personal Information for the duration necessary, which is up to seven years for certain Personal Information as required by law, in particular for tax reasons. We will ensure that users are informed if their Personal Information is stored for longer than this duration.


In case of Personal Information-related incidents

When we have reason to believe a confidentiality incident has occurred that could affect your Personal Information, we will take reasonable steps to reduce the risk of harm and prevent similar incidents in the future.

If we become aware of a leak of your Personal Information or any other similar confidentiality incident, and this incident poses a risk of serious harm, we will inform you, the Quebec Commission d’accès à l’information and, if applicable, the Office of the Information Commissioner of Canada, in compliance with the law.


5. Your rights

User rights

You have rights when it comes to your Personal Information. We will comply with all applicable legal rights:

– The right to be informed about the use, disclosure, retention and disposal of your Personal Information (information that can be found in this Policy).
– The right to access your Personal Information and learn more about how it is used, disclosed, retained or disposed (see below for more information).
– In some cases, the right to oppose, restrict or withdraw your consent to the collection, disclosure or retention of your Personal Information, sent with reasonable prior notice to the email address provided at the end of this Policy, along with the reasons for your objection (see below for more information).
– The right to correct any Personal Information about you that is inaccurate or ambiguous, and to add to any Personal Information that is incomplete (see below for more information).
– The right to request your Personal Information be erased, subject to our legal obligations of retention.
– The right to receive your Personal Information in a standard, machine-readable form.

To exercise these rights, contact our privacy officer:

Dominique Monchamp
Address: 3 Westmount Square, Montreal H3Z 2S5
Phone: 514-823-7779


Rights of access and correction

The Foundation knows how important it is for Personal Information to be accurate, complete and up to date. It takes reasonable measures to ensure the accuracy of the information it uses and discloses.

However, it is your responsibility to inform the Foundation of any major changes to your Personal Information that could occur and to ensure that all Personal Information in your account is accurate, by making the relevant changes directly in your account on our Website or by emailing the Foundation at the address listed at the end of this Policy.


Consent and withdrawal of consent

You can visit our Website without revealing your identity by adjusting your browser settings to disable cookies and using a private browser. However, the collection of Personal Information is required for certain functions.



Individuals 14 or younger are considered minors for the purposes of collecting Personal Information. Their Personal Information cannot be collected without the consent of their parent or guardian, except when collection clearly benefits the minor.

That is why, if you are the parent or guardian of a minor who contacted the Foundation, you must give your consent to their Personal Information being collected. If you discover that a minor provided their Personal Information without your consent, please inform us immediately. This section applies with necessary modifications to a person who is not
legally capable of giving their consent.


External links

Our Website may contain links to other websites. We are not responsible for their privacy practices.


Update and acceptance

Our Privacy Policy was updated on 11/13/2023

You can contact our privacy officer listed above or email us at with any questions about this Privacy Policy.


More Information

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren’t sure whether you need or not it’s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site.

For more general information on cookies, please read the Cookies Policy article.

However, if you are still looking for more information then you can contact us through one of our preferred contact methods:

By visiting this link: